Privacy Policy – Trishul Sports Association

Effective Date: 14.06.2025

Website: www.trishulsportsassociation.in
Location: Surat District, Gujarat, India

Trishul Sports Association (“we”, “us”, “our”) values your privacy and is committed to protecting the personal information you share with us. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you visit our website or interact with us through any other medium, in accordance with the applicable Indian privacy laws, including the Information Technology Act, 2000, and related rules.

1. What This Policy Covers

This Privacy Policy governs the manner in which Trishul Sports Association collects, uses, maintains, and discloses information collected from users (each, a “User”) of the www.trishulsportsassociation.in website, in-person visitors at our shooting range, trainees, participants in training programs, and any other services provided by us.

2. Information We Collect

We may collect and process the following types of personal and non-personal information:

2.1 Personal Information (PII):

Collected when you fill out forms, register for training, sign up for updates, or contact us.

Full Name
Email Address
Phone Number
Address
Age / Date of Birth
Emergency Contact Information
Gender
Aadhar Card / ID verification (only if required for club enrolment or compliance)
Payment details (where applicable, via secure third-party payment processors)

2.2 Non-Personal / Technical Information:

IP Address
Browser type and version
Operating System and Device Type
Pages visited on our site
Session duration and navigation patterns
Referring to the website or source

2.3 Cookies and Tracking Technologies:

We use cookies and similar technologies to enhance user experience, understand traffic patterns, and improve site performance. You can manage cookies through your browser settings. To know more, please check our Cookies Policy.

3. How We Use Your Information

We may use the collected data for the following purposes:

To register you for camps, training programs, and memberships
To respond to your queries or requests
To improve the functionality and user experience of our website
To notify you about changes to programs or services
To send newsletters, updates, or promotional content (only if you opt in)
For internal record-keeping, legal compliance, and operational safety
To verify age or identity, if required for legal or organizational purposes

4. Lawful Basis for Processing

We process your data on the following lawful bases:

Consent: When you explicitly opt in for communications or submit forms.
Contractual necessity: When information is needed to register you for a training program.
Legal obligation: Where we are required to retain information under Indian law.
Legitimate interests: For internal analytics, website improvement, and operational management.

5. Sharing of Personal Information

We do not sell, rent, or trade your personal information to any third party. However, we may share information in the following cases:

With trusted service providers (e.g., website hosting, email marketing platforms, analytics tools) who help operate our site and must comply with confidentiality requirements.
If required by law or under court order, to comply with legal obligations.
During mergers, reorganizations, or acquisitions, where your data may be transferred, it is subject to applicable privacy safeguards.
With club staff, coaches, or coordinators when needed to ensure participant safety or administration.

6. Your Rights

Subject to applicable law, users in India have the following rights regarding their personal data:

Right to Access: You have the right to request a copy of the personal data we hold about you.
Right to Correction: You may request correction of inaccurate or incomplete data.
Right to Withdraw Consent: Where processing is based on consent, you can withdraw it at any time.
Right to Erasure (Right to Be Forgotten): You may request the deletion of your personal data, subject to any applicable legal or contractual obligations.
Right to Object: You have the right to object to specific types of processing, such as direct marketing.

To exercise any of these rights, please contact us at [email protected].

7. How We Store and Protect Your Information

We take reasonable technical and organizational precautions to prevent the loss, misuse, or unauthorized access of your personal information.

Security practices include:

SSL encryption for data transmission on our website
Limited access to personal data among staff and service providers
Secure storage of any physical forms or ID copies submitted for club registration
Regular website security audits and updates

Please note: No method of transmission over the Internet is 100% secure. We cannot guarantee absolute security.

8. Retention of Data

We retain your personal information only for as long as necessary for the purposes outlined in this policy, or to comply with legal and regulatory requirements.

For instance:

Training-related records may be kept for 3 to 5 years.
Contact form submissions and inquiries may be stored for 12 to 24 months.
Any data related to incidents, grievances, or compliance may be retained for an extended period.

9. Children’s Privacy

Our programs are generally open to participants aged 12 and above. We do not knowingly collect personal data from individuals under the age of 12. For younger participants, we collect guardian details and obtain consent before enrollment.

10. Third-Party Links and Embedded Content

Our website may contain links to external websites. These third-party websites have their privacy policies, and we are not responsible for their practices.

We may also embed YouTube videos, Instagram posts, or other media—interacting with these may share data with the original platform.

11. Email Communications and Opt-Out

If you subscribe to our newsletter or updates, you may receive emails from us. You can unsubscribe at any time by clicking the “unsubscribe” link in our emails or contacting us directly.

12. Grievance Redressal

In compliance with the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011, we have appointed a Grievance Officer:

Grievance Officer:
Name: PRAKSHAL J TAILOR
Email: [email protected]
Phone: +91 99799 84444
Address: HARIHAR OFFICE, Ground Floor, Abhinavdarshan Apt., Ambika Niketan, Parle Point. Surat: 395007 Gujarat (India)

13. Changes to This Privacy Policy

We reserve the right to update this policy periodically to reflect changes in law, technology, or our services. Updates will be posted on this page with a revised effective date. We encourage users to review this page regularly.

14. Contact Us

If you have any questions or concerns regarding this Privacy Policy or your data, feel free to contact us:

Email (General Queries): [email protected]
Email (Support): [email protected]
Email (Grievance): [email protected]
Phone: +91 99799 84444
Range Address: Bh. Tapasya Bungalow, Madhi Syadla Road, At. Po. Madhi, Taluka Bardoli, Dist: Surat 304340, Gujarat (India)
Registration Address: HARIHAR OFFICE, Ground Floor, Abhinavdarshan Apt., Ambika Niketan, Parle Point. Surat: 395007 Gujarat (India)